Terms of Service

1. Who We Are and How We Contract

Aspiring Partners K.K. (Japan): Registered Tax Number T3010001225187. Licensed under the Ministry of Health, Labour and Welfare (Licence No. 13-ユ-318925).

Technology we use: We run our searches on a licensed recruitment platform hosted on Google Cloud Platform (GCP), using regional data centers to maintain data residency within the user’s local jurisdiction where legally required or commercially agreed.

2. Strategic Partner Network

To provide optimal solutions, we may involve trusted, specialized partner companies. Where we believe it is in your best interests, with your consent we may introduce you to or collaborate with these partners.

Note: Contractual arrangements for specific services may be formed directly between you and a partner agency. Aspiring Partners is not a party to those third-party agreements unless expressly stated in writing.

3. Use of AI Tools

Human-in-the-Loop: All AI tools operate under mandatory human supervision and do not replace professional judgment or independently make hiring decisions.

Institutional-Grade Security: AI interactions and data processing occur within a managed, enterprise-tier perimeter. We utilize the Google Workspace Business security framework, ensuring that your data is protected by the same multi-layered encryption and threat-protection standards used by global enterprise organizations.

4. Permitted and Prohibited Use

You may use the Services only for lawful recruitment and market intelligence purposes. Prohibited activities include:

• Reverse Engineering: Attempting to extract platform logic, proprietary workflows, or AI prompts.
• Data Scraping: Using automated tools to bulk extract candidate or client data.
• AI Training: Using Aspiring Partners content to train external or third-party Large Language Models (LLMs).
• Circumvention: Using the Services to bypass agreed-upon recruitment fee structures.

5. Platform Access and Confidentiality

Access to specific dashboards or search pages is limited to the scope of a specific mandate. Credentials must remain confidential. We reserve the right to revoke access if we detect a risk to data security or a breach of these Terms.

6. Fees and Payments

Executive Search and RPO engagements are governed by separate, signed fee agreements. Candidate Protection: In accordance with international ethical standards, no fees are ever charged to candidates for placement services.

7. Intellectual Property

All intellectual property, including our search methodologies, digital page structures, and AI configurations, remains the exclusive property of Aspiring Partners or its licensors.

8. Warranties and Limitation of Liability

Services are provided on an “as available” basis. While our Services utilize enterprise-grade infrastructure (GCP and Google Workspace Business) adhering to global compliance standards (including SOC 2/3 and ISO 27001), we do not guarantee error-free AI outputs. Our total liability is limited to the fees paid by you in the 12 months preceding a claim.

9. Governing Law

These Terms are governed by the laws of Japan. Japanese recruitment and employment regulations apply to all services delivered in Japan.

10. Contact