Privacy Policy

1. Who We Are

Aspiring Partners K.K.: A licensed recruitment business in Japan, operating under the Japanese Employment Security Act, licence 13-ユ-318925. We deliver executive search, outbound RPO and market intelligence for technology companies hiring in Japan.

Technology we use: We run searches on a licensed recruitment platform and enterprise software services. Those providers process personal information on our instruction and under contract, and are not permitted to use it for any other purpose.

2. Our Commitment

We handle personal information lawfully, transparently, and responsibly. We collect data only where necessary to deliver executive search, outbound RPO, and strategic advisory services. We do not sell personal information.

3. Information We Collect

• Direct Submissions: Name, contact details, resumes, employment history, and correspondence.
• Public Professional Data: Information from professional networks (e.g., LinkedIn) and industry press.
• Authorized Third Parties: Information from referees or client organizations where lawful.
• Technical Data: IP addresses and analytics data via cookies.

4. Use of Personal Information

We process data to conduct executive search, deliver RPO solutions, and improve workflows. We only process information where it is necessary to perform a contract, we have a legitimate business interest, or we are required by law.

5. Use of Artificial Intelligence

Human-in-the-Loop: AI systems operate under mandatory human supervision and do not replace professional judgment.

Safeguards: We utilize enterprise-tier, private AI instances. We do not use public consumer AI tools for private data, and we do not permit third-party models to be trained on your confidential information.

6. Disclosure of Personal Information

Strategic Partner Collaboration: We may collaborate with trusted, specialized partner companies. Where we believe it is in your best interests, we may share information with these partners on a strictly confidential basis, only with your prior express consent.

7. International Data Transfers and Residency

We operate a regionalized data residency model and prioritize data sovereignty by holding personal information within the geographical jurisdiction of the data subject. The platform we use is hosted on Google Cloud Platform (GCP), in secure local regional cloud zones, to meet local privacy mandates and data residency requirements.

8. Storage and Security

We maintain institutional-grade organizational and technical safeguards. Our internal operations are powered by Google Workspace Business, which adheres to rigorous global security and compliance protocols, including SOC 2/3, ISO/IEC 27001, and HIPAA standards. This environment ensures all data is protected by enterprise-level encryption at rest and in transit.

9. Your Rights

Subject to the Japan Act on the Protection of Personal Information (APPI) and the privacy law applicable where you are located, you may request access to, correction of, or deletion of your personal information. Requests should be directed to hello@aspiringpartners.jp.

10. Contact